Some groups are concerned about the need for privacy statements and policy. This information may assist.
Is the requirement dependant on the group structure? e.g. incorporation, GST registered
Where should this be made available?
Does the statement need to become a part of the groups constitution, and advertised for discussion/change to constitution?
Can a change to the constitution of the group be done at any time, or only at an AGM?
Advice from the FTLA
The FTLA has provided some advice on the need for Landcare Groups to have privacy statements.
Groups who receive federal funding or funds from the general public fall under the federal legislation, and there is a general exemption for entities with turnovers of under $3 million per annum.
Exceptions may occur where the group is handling health information or is employing a contractor who is using personal information gathered by the group, and in those cases they may need to comply with the federal legislation.
Office of the Privacy Commissioner: 1300 363 992
Assuming the group is not bound by legislation the statement attached seems fine as a statement of general principle. The re-worded example below more accurately reflects the relationship between the groups and the FTLA: