Register as a Landcare Gateway user & managing content

Information about registering as a Landcare Gateway user and editing content and permission levels

Registering as a Victorian Landcare Gateway user

If you want to add or edit content to your group or network page on the Victorian Landcare Gateway, you need to get a login created (i.e. an email address) on the Landcare Gateway.

Contact your Regional Landcare Coordinator (RLC) in your CMA or Melbourne Water area, or email the Victorian Landcare Program ( to request to get your email address (i.e. login) set up as a user of the Landcare Gateway, or to change an existing login (i.e. email address).

You will also need to request the permission level you require for managing your group or network page - see below for an explanation of the four permission levels.

Logging in

Once your login has been created, you'll receive an email with instructions to log in for the first time. If you've forgotten your password for an existing login, you also use this approach:

  1. Click on the Log in link top right of the web page.
  2. Click on the I’ve lost my password link and follow the instructions to reset - your email address is your username.
  3. An email will be sent to the address your username/login is registered under. You must have access to this email account for you to continue. If you haven't received the email, ensure check your 'spam' folder in case the message was filed there automatically.
  4. Once you have reset your password, log in.

Editing group information

Note: Each edit page for the various content types has instructions embedded in the page, giving guidance about the information required.

Once logged in, follow the My Account link in the top menu bar to see the list of groups you have rights to manage. If no groups show up, contact the RLC or email the Victorian Landcare Program ( to gain access.

Groups you have rights to manage will show with the name of the group, and a series of green buttons allowing you to add new content.

To add new content

Select the appropriate button, then fill in the fields in the edit page. Each key field will have instructions above them. When completed, publish the item.

To edit existing content

Click on the Group Name link. This will preview the group page, with green edit buttons for each section. Either select the appropriate edit button, or go to the projects/events/news/resources section to see the list of content and edit these, or add new ones.

Permission levels for editing content

Logged in users of the Victorian Landcare Gateway will have one of four permission levels to add or edit content: 

Group Editor

The lowest level of group permissions - able to update content such as events, projects and resources only. This is for group members who just want to be able to add/edit this content on a regular basis, on behalf of their group.

Group Owner

The highest level of group permissions - able to update all content including contact details, group purpose and other general information about the group. This is useful for Landcare facilitators or group committee members who need to maintain a high level of control over their group’s page.

Network Owner

The highest level of general user permissions - a network owner is also by default a group owner of any member groups in that network. This level of permission is useful for a Landcare facilitator who needs to manage the groups and networks they support.


The highest level of permission which only Regional Landcare Coordinators and the Victorian Landcare Program staff (DELWP) have. Only these users are able to register new group editors/owners and network owners, as well as add new group or network pages to the Victorian Landcare Gateway.

Tips for managing content on Victorian Landcare Gateway

For tips on managing documents online and through the Victorian Landcare Gateway, this page will help: